Production Fund Instructions
The Production Fund requires that all applicants fill out the application
properly, including appropriate supporting materials, in consultation
with a faculty adviser. The Production Fund assesses each application/
supporting materials and will determine whether the project merits
an award and the amount of the award. There is no guarantee
that each applicant will receive an award.
Please read the instructions, FAQs, checklist and application
completely before filling out the application. Application
forms are available at the end of this page.
DEADLINES
There are three Production Fund deadlines throughout the year:
5:00PM on November 8th
5:00PM on March 1st
5:00pm on May 1st.
Note: If these dates fall on a weekend or holiday, the deadline
is the last business day prior to that weekend or holiday.
Your project must have been completed no earlier than one year prior
to the first application.
Note: The application must be returned by the due date.
Late applications will not be accepted. No exceptions.
AWARD AMOUNT
Each project may be awarded a maximum of $3,000. It is recommended
that applicants plan to apply throughout the pre-production, production
and post-production phases as a single award of $3000 is not common.
This is a matching fund. We will only fund amounts that you can show
you have matched with your own money. For example, if your total budget
is $200, the maximum we will fund is $100- you will have matched that
with $100 of your own money (you cannot match the funds with money
from other grants), bringing total budget to $200. Another way to put
this is we will supply no more than 50% of your budget.
DISTRIBUTION OF AWARD
Awarded monies are distributed either through purchase orders or reimbursements.
If you receive an award you will be notified within four weeks after
the application deadline and given procedures for distribution. DO
NOT include receipts at this time. If you receive funding, you will
be required to submit original receipts for reimbursement.
APPLICATION
The Production Fund Application must be submitted as a hard copy printed
from the electronic form.
Note: No hand-written applications will be accepted.
Note:
All parts of the application must be complete. Any areas left blank
will automatically disqualify the application.
ADVISER/ INSTRUCTOR
The project must either be produced in a Film & Video course or
have a Film & Video instructor who acted/ acts as the project’s
adviser and approves of the application and supporting materials. If
the application is rejected, the Production Fund’s comments will
be conveyed to the adviser/ instructor
PROJECT TYPES
Music videos must be more than commercials for a band; they must have
independent artistic merit.
Commercials or reels are not funded by the production fund.
RETURN OF MATERIALS
Following the application process, the application and supporting
materials will be available in the Advanced Production Center.
If you want your package returned by mail, it must have a self-addressed,
postage-paid envelope that can hold the entire package.
FAQs
Are all graduate students guaranteed a Production Fund Award? |
No. Applicants must satisfactorily fill
out the application, include appropriate supporting materials
and have the Graduate Adviser’s signature on the application. The
committee’s decision will be based exclusively on its assessment
of these factors. .
|
Do I need to have an adviser sign off on my application? |
Yes. If an application does not have
a faculty adviser’s signature, the application will be
rejected.
|
| What is the maximum Production Fund award available? |
Up to $3,000 in matching funds
can be awarded per film or video project.
|
| What if I fill out the application incorrectly? |
Any application not filled out correctly will
be disqualified.
|
| What is the deadline for application? |
Complete applications and supporting materials
must be submitted as a single package/ binder to Sandy Cuprisin,
room 301-A by 5:00 PM on November 1st, March 1st or May 1st.
|
| What if those dates fall on a weekend or holiday? |
Submit by 5:00PM on the last business day prior
to the weekend or holiday.
|
| Can I leave any part of the form blank? |
Parts of the budget that do not apply to your
production yet can be left blank. For instance, if you
are still in production, you do not need to list budget items
for post-production. Otherwise, any part of the form left blank
will disqualify the application
|
| What if I miss the deadline? |
No late applications will be accepted, however,
there are three production fund deadlines throughout the year
and students are encouraged to apply for the next deadline.
|
| Can I apply a second time if the project is not awarded matching
funds, or if it is not awarded the full amount requested? |
Yes, the committee encourages you to apply
again. There is a new Jury for every Production Fund cycle, so
it is possible that an award will be made in the next cycle.
|
| Can more than one student apply for the same project? |
No. Only one student, either the producer or
director may apply. $3,000 can be awarded in matching funds per
project
|
| What is eligible to include in the budget? |
All line items listed in the budget are eligible
for Production Fund matching.
|
Can I apply for Production Fund matching on more than
one project at the same time? |
Yes. |
| How do I get paid, if I get a Production Fund award? |
You will contact Emily Reible at ereible@colum.edu and she will contact you to submit your original receipts for
reimbursement
|
| How soon will I get paid? |
You will get a check from the college within
three to four weeks after submitting your receipts.
|
| When will I be notified if I have received a
Production Fund award? |
All applicants will be notified within four
weeks after the application deadline by way of e-mail. Ensure
that the applicant’s email is active.
|
| Which films are eligible for Production Fund matching awards? |
Any film or video project produced or directed
in a Department of Film & Video course is eligible for the
Production Fund.
|
| Do I have to use Columbia College Chicago students as crew
in my project? |
No, but the producer or director must be a
Columbia College Chicago student. Keep in mind that the Production
Fund is designed to help with projects that are made by and with
CCC students.
|
| Do I have to use Columbia College Chicago production equipment
for my project? |
The Production Fund will generally not match
budget outlay spent on equipment that is available through the
Film and Video Department. Exceptions can be made, with sufficient
cause, which must be documented in a written attachment.
|
| Do I have to use Columbia College Chicago post-production
equipment for my project? |
See above--the Production Fund will generally
not match budget outlay spent on equipment that is available
through the Film & Video Department.
|
| Can I apply for an award after graduation? |
Yes—you can apply no later than one year
after graduation..
|
| Can I get a film print made from my video? |
Yes. There is now a second award available
for film prints, with an additional $3,000 in matching funds
just for film prints, solely for making film prints for festival
screening.
|
| Can I submit my supporting materials (such as rough-cut or dailies)
on VHS? |
No. Only properly formatted DVDs are acceptable as part
of the application. Please ensure that DVD plays on a standard
DVD player. If the DVD does not play, the application will
be rejected. |
Can I get a film festival application paid for? |
No. The Film Festival Fund is currently inactive. |
Application RTF document
You may also use the Field
Forms RTF document. This document allows you to use
a word processor to fill out the form and maintain the appropriate
format. Move your cursor into the grey boxes and type. Save the
document to your hard drive and print when completed.
Budget Template (narrative projects)
Budget Template (documentary projects)
For a printable version of the notes and FAQs click
here
Use the checklist to
make sure you have submitted the proper documents.
You may use the appropriate excel worksheet for
your budget.
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